The PharmStack difference
Expiry monitoring shouldn't live in another system
Standalone expiry tools often stop at: here is the list. PharmStack continues through: here is who needs to do something today.
ShelfGuard
Finds the problem
Bay monitoring, tier alerts, and pricing playbooks, what's expiring, where, and when to markdown.
PharmStack
Makes sure someone acts on it
Expiry counts on Home and Needs attention, beside tasks, orders, and everything else due today.
Reduce waste before it happens, not after someone opens the wrong pack.
Expired and disposed stock syncs to your Compliance register, shelf action and governance records stay connected.
The problem
Stop throwing money in the bin
Pharmacy owners don't wake up needing tier-based bay monitoring. They wake up wondering why so much stock is expiring unnoticed.
Without integrated action
- Expired stock found at dispensing, or in the bin
- Hours walking bays with paper lists and spreadsheets
- Short-dated products missed until write-off is the only option
- Expiry tools that show a list, but not who should act today
With Expiries in PharmStack
- Early warnings before products go to waste
- Targeted bay checks, not full-store walks every week
- Markdowns applied while stock still has value
- Expiry counts on Home & Needs attention, beside the rest of today’s work
The outcome
How pharmacies reduce expiry waste
Scan products into bays
Log what’s on the shelf with barcode scan or import, once per product, not a daily guessing game.
ShelfGuard tracks expiry dates
Every lot is monitored by bay with tier-based alerts, 3 months down to 2 weeks before products go off.
PharmStack surfaces issues on Home
Expiry counts appear on the same screen your team opens every shift, not buried in a separate expiry app.
Staff receive actions in Needs attention
The right people see what’s due today: which bays, which products, which markdowns, alongside tasks and orders.
Discounts applied before stock expires
Pricing playbooks trigger markdowns at each tier, recover value while products can still sell.
Waste reduced
Less in the bin, less surprise write-offs. Expired and disposed stock syncs to your Compliance register.
What pharmacies typically gain
- Fewer full-store expiry walks
- Earlier visibility on short-dated stock
- Less expired stock hitting the bin
- More consistent markdown decisions
- Clearer accountability per bay
Under the hood
How ShelfGuard powers waste reduction
The mechanics behind the outcome, bays, tiers, playbooks, and alerts.
Recover value before products expire
Markdowns while stock can still sell
Set automated pricing rules at each expiry tier, so staff move product before write-off, not after.
- 20% off at 3 months, stepping up to 50% at 2 weeks
- Consistent discount decisions across the team
- Staff notified when products hit each stage
- Clearance and relocation recommendations
Best for: recovering dollars before stock becomes waste.
Bay monitoring
Know which areas need attention
See bay status at a glance, good, warning, or critical, without walking every shelf.
- Assign bays to team members for clear ownership
- Targeted checks on critical bays only
- Barcode scan or CSV import for fast lot entry
Best for: cutting hours spent on manual shelf rounds.
Tier-based visibility
Act early, not at dispensing
Filter expiring stock by 3 months, 2 months, 1 month, or 2 weeks, customisable per store, category, or product.
- Dashboard view across all bays
- Alerts before products go off, not after
- Works on desktop, tablet, or mobile browser
Best for: catching short-dated stock while you can still do something about it.
Alerts & accountability
The right person, the right bay
Bay-specific alerts for assigned staff. Management summaries when bays go critical.
- Role-based notifications by permission
- Audit scheduling for specific bays
- Less reliance on someone remembering to check
Best for: stores where expiry work needs clear ownership.
Team coordination
Everyone knows their bays
Pharmacists and assistants see expiring products for their assigned areas, focused workflows, not generic lists.
- Bays assigned to specific team members
- Focused alerts per area
- Multi-staff stores stay coordinated
Best for: medium and large stores with multiple shelf areas.
Getting started
Live in days, not months
Onboarding includes bay configuration, staff orientation, and tier setup. A barcode scanner and discount labels are included to get you started, the outcome is less waste, not more hardware.
- Bay configuration and staff orientation
- Tier alerts and pricing playbook setup
- Barcode scanner and discount labels included for onboarding
- Compliance register sync for expired stock
Pricing
Expiries add-on
Add-on
Expiries (ShelfGuard)
Stop finding expired stock when it’s too late, ShelfGuard monitors bays; PharmStack surfaces expiry counts on Home & Needs attention.
- Recover value with pricing playbooks before write-off
- Expiry counts on Home & Needs attention, beside daily ops
- Tier alerts from 3 months to 2 weeks
- Syncs expired stock to Compliance register
Requires: Core (or Compliance)
Who it's for
Any store tired of writing off stock
Independent pharmacies
Tired of surprise write-offs and ad hoc bay walks. Get early warnings and markdown playbooks without another disconnected system.
Medium stores with multiple bays
Assign bays to staff, see critical areas instantly, and stop spending half a day checking shelves.
Groups & franchises
Consistent waste-reduction tooling per store with local bay ownership. Volume pricing on request.
Illustrative estimates
What similar stores often recover
Optional sizing guide, actual results vary by bay count, turnover, and how consistently playbooks are used.
Select your pharmacy size
Monthly time savings
Hours saved through automation
20–25 hrs
Monthly cost savings
Combined labor and waste reduction
$1,300–$1,825
Net annual impact
After Expiries subscription
$13,812–$20,112
Detailed savings breakdown
- Labor cost savings$500–$625/mo
- Waste reduction$800–$1,200/mo
- Expiries (ShelfGuard) subscription$149/mo
Illustrative estimates based on typical pharmacy operations. Actual savings vary by bay count, stock turnover, and how consistently tiers and playbooks are used. Book a demo for store-specific sizing.
FAQ
- What is Expiries (ShelfGuard)?
- Expiries is a PharmStack add-on powered by ShelfGuard. ShelfGuard monitors expiry dates by bay; PharmStack surfaces counts on Home & Needs attention so the right people act before stock becomes waste. Pricing playbooks help recover value before write-off.
- How is this different from a standalone expiry tool?
- Standalone tools often stop at “here is the list.” PharmStack continues to “here is who needs to do something today”, expiry counts sit in Needs attention beside tasks, orders, and daily ops.
- How does Expiries work with Compliance stock?
- Expiries handles proactive shelf monitoring, alerts, markdowns, and clearance before waste. When products expire or are disposed, records sync to your Compliance expired stock register.
- Do I need Core to use Expiries?
- Yes. Expiries is an add-on to Core or Compliance. Core gives you Products & stock visibility; Expiries adds bay-level monitoring and clearance workflows.
- What’s included in setup?
- Bay configuration, staff orientation, tier and pricing playbook setup, plus a barcode scanner and discount labels for onboarding. Book a demo for store-specific sizing.
- How do pricing playbooks work?
- You configure automated markdown rules by expiry tier, for example, 20% off at 3 months and 50% off at 2 weeks. Staff are notified when products hit each stage so they can apply discounts on the shelf.
- Can we customise expiry tier thresholds?
- Yes. Set thresholds store-wide, by category, or for individual products.
- Will this eliminate manual bay audits?
- It reduces them significantly. The system tells you which bays need attention and when, most stores move from broad weekly walks to targeted checks on critical bays.
Ready to reduce waste before it hits the bin?
Book a demo and we'll show how ShelfGuard finds expiries and PharmStack makes sure your team acts on them, on Home & Needs attention, before write-off.
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